Policy Guide for DPWC Affiliate Organizations
DPWC-chartered affiliates are valuable members of the Democratic Party family. Affiliates enable the Party to reach more deeply into a variety of constituencies, issues, and geographic areas to share the Party message, increase Party membership, and elect Democrats to public office. DPWC bylaws describe how the number of affiliate organizations may be expanded. Current DPWC Affiliate partners include:
Black Democratic Caucus of Washoe County
Democratic Women of Washoe County
Latino Democrats of Washoe County
North Tahoe Democrats
Purpose, Obligations, Limitations
The stated purpose of affiliated organizations must reflect the purpose of the National, State, and County Democratic Parties.
Affiliated organizations are partisan political organizations; extensions of the National, State, and County Democratic Parties and must abide by all of the associated obligations, responsibilities, and limitations on activity.
No affiliate may endorse a candidate in a primary or general election for a partisan or nonpartisan office in which two or more Democrats are running.
No affiliate or board member of an affiliate may actively support an opposition party candidate in a partisan race.
No affiliate may provide elected officials of an opposition party, opposition party candidates, or representatives of them with a platform for their agenda or message; or provide what can reasonably construed as "active support" for them.
Topics for programs/speakers at meetings of affiliated organizations should educate members and include calls to action on issues in the National, State, and County Democratic Platforms to the greatest extent possible.
Executive Board and voting members of affiliated organizations shall be registered Democrats in Washoe County. Affiliate organizations may include non-voting individuals who are not registered Democrats, but shall not retain members who are registered with an opposition party.
Affiliate organizations shall afford all members of the Democratic Party full, timely and equal opportunities to participate in decisions concerning the conduct of affiliate affairs, without prejudice on the basis of sex, race, age (except where state and federal law precludes participation), color, creed, national origin, religion, sexual orientation, gender identity or expression, ethnic identity, physical disability or economic status.
Affiliates may fundraise for purposes of fulfilling their stated purpose. Fundraising activities must conform to the provisions of the Nevada Revised Statutes. Affiliates should consult with the DPWC Treasurer or Board prior to engaging in fundraising activities.
Affiliates shall provide the DPWC Treasurer quarterly reports of revenues and expenditures on a schedule determined by the DPWC Executive Board and in accordance with the reporting requirements in the Nevada Revised Statutes.
In order to protect the affiliate and the DPWC, the Executive Board strongly urges Affiliate treasurers to follow the following Best Business Practices guidelines:
Bank Statements should have 1465 Terminal Way as address of record
For continuity, thus eliminating the need for change of address with anew board
For financial reporting
For security and liability of individuals
Nevada State Financial Reporting
1) DPWC needs to report because:
We solicit and receive contributions for political purposes
We make contributions to candidates
We make expenditures designed to affect the outcome of a primary, general or special election or question on the ballot
2) DPWC over reports to err on the side of caution
3) Please see example of report submitted by DWWC
4) If an Affiliate wants to make an election related contribution/expense please check first with our Executive Director or Treasurer
Federal reporting considerations
For transparent State reporting, a check should be written from the Affiliate to DPWC and then DPWC will write a check to the candidate or entity. The Affiliate will be acknowledged in memo accompanying the check. Donations from candidates or entity should be made to DPWC, which will in turn, write a check to the Affiliate
Internal Controls for Best Business Practices (from FEC Guidelines)
1) Minimal Controls
Open bank accounts using Affiliates name and Employer Identification Number
Limit number of bank accounts; limit number of person authorized to sign checks; authorize checks greater than $1,000
Limit and monitor debit and credit card use
Review and reconcile bank statements each month
2) Additional Controls (Recommended)
Prohibit facsimile signatures or signature stamps
Record receipts as mail is opened
Mail checks promptly and directly to payees
Require that checks hand-delivered by Affiliate be signed for by person receiving them
Legislative Advocacy Policy
Affiliated organizations shall not advocate for issues or legislation or positions on issues or legislation that contradict the positions of the National, State, or County Party and their elected Party leaders.
Affiliated organizations may not hire or designate paid or unpaid lobbyists without consent of the DPWC and agreement on the lobbying agenda.
Charter Review and Renewal; Revocation
Within the first quarter following DPWC Executive Board elections (held in the second quarter of every odd year), the new Board shall review the charters and the latest reports from all affiliates for purposes of renewing the charter.
In order to renew an affiliate charter, the DPWC Executive Board must find the affiliate: • Has held meetings at least quarterly.
• Has at least an elected Chair, Secretary, and Treasurer and keeps minutes of every meeting.
• Has submitted financial reports on the schedule determined by the DPWC Treasurer in non-election years, and the NV Secretary of State in election years.
In the event an affiliate is dissolved, or a charter is not renewed, the financial
assets of the affiliate will be held in trust by the DPWC Treasurer.
• Has submitted annual reports describing its activities to grow its own membership and to achieve the adopted goals to "reach more deeply into a variety of constituencies, issues, and geographic areas to share the Party message, increase Party membership, and elect Democrats to public office."
The Executive Board may recommend that the Washoe County Democratic Central Committee (WCDCC) revoke a charter, using the following criteria.
An organization's charter may be revoked or suspended for such offenses including but not limited to:
• failing to meet one or more of the requirements set by policy for charter renewal
• active support of opposition party candidates in a partisan election
• malfeasance, and failure to declare affirmatively its support for the Democratic Presidential or Vice Presidential nominees.
The manner for suspending or revoking an organization's charter shall be as follows:
The DPWC Executive Board shall form a five-member Dispute Resolution Committee made up of WCDCC members, two of whom must be members of affiliates other than the affiliate with the disputed charter. The DPWC Executive Board shall submit a written explanation and reasons for the recommendation for revocation to the Committee.
The Dispute Resolution committee will conduct an investigation and shall report the results of its findings to the affected organization, the Executive Board, and WCDCC within thirty days.
The report of the committee shall be considered at the next regularly scheduled meeting of the WCDCC or at a special meeting called for the purpose of revoking the charter.
An organization will have their charter suspended or revoked by a vote of (2/3) two-thirds of the WCDCC members present and voting while at a regular or special meeting.